It is important to hire a good venue if you have a large event like a private gala, wedding, corporate events, trade shows and other events. The venue you choose will affect the outcome of your event. There are different event venues out there. Identifying the best venue can be a hard task. This guide offers you all the essential things to help you pick the right venue.
It is wise you look for a venue at least four months in advance. You will have ample time planning your event. The first thing to think about is the location. Choose a venue that has a reasonable distance where all the attendees can access easily. A venue that is near the airport is ideal if most attendees’ will be from out of town.
Consider transportation, parking options and traffic when picking a venue. After you identify the best venue, make sure you get an official contract. It is an advantage to pick a venue with a parking lot or valet parking. If not so, you need to see if there are parking lots nearby. If there is completely no parking, you can hire cabs that will take the attendees’ to and from the event.
It is crucial you ask about the capacity and minimums. Get to know in advance the venue’s room capacity. You need to make sure that everyone will be comfortable in the room. Get to know about the fire and safety codes. Also, you should ask about the minimum food and beverage spending amount. You should know if they provide complimentary services like Wi-Fi and AV support.
Consider the services and amenities provided at the venue. You need to know if they can offer catering services. If so, whether they do away need with the facility fee and instead charge a down payment for food. It is advisable you sample their food in advance to ensure your attendees’ will have a good experience. If they don’t offer catering services, confirm whether you can hire outside catering.
It is wise to select a venue with linens, chairs and tables. You will realize that you have saved on money and effort. Make sure they match with your theme and ambiance. Ask whether they have a setup or clean-up crew. This is not the case with many venues. You can search for volunteers if a clean-up crew is not available.
It is important you consider the layout of the venue. Give consideration to the needs of your team, the amenities and the activities. Take a look at the existing decor. People with special needs should easily access the building as well as its amenities. Pick a venue that is within your budget.